We are looking for an enthusiastic and motivated person to join our Information Governance team, as a Subject Access Administrator at York Hospital.
The role is 37.5 hours per week, Monday to Friday, 08:00-16:00 or 08:45-17:00.
You will be responsible for processing Subject Access and other rights related requests, in compliance with data protection legislation. Your role will be crucial in facilitating individuals’ rights to access their personal data, and ensuring the organisation adheres to legal and regulatory requirements.
• Process application forms, letters and emails requesting access to patient records. Ensuring relevant consent forms and supporting documentation is enclosed.
• Data inputting Subject Access requests onto excel spreadsheet as they are received, allowing monitoring of the progress of each request, prioritising to ensure that applications are turned around within timeframes set out in the legislation.
• Manage other data subject rights including erasure, objection, rectification, restriction and the right to be informed.
• Deal with telephone enquiries from a variety of sources in relation to accessing patient records.
• Providing application forms and information relating to process and charges as required.
• Communicate with patients, relatives, Solicitors, Police and the Courts, either in writing or verbally in relation to Subject Access requests, providing a helpful, courteous and prompt response.
Our benefits
We offer a range of benefits to support our staff including:
• Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
• 27 days holiday rising to 33 days (depending on NHS Trust service)
• A variety of different types of paid and unpaid leave covering emergency and planned leave
• Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
• NHS Car Lease scheme and Cycle to Work scheme
• An extensive range of learning and development opportunities
• Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britain’s Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
COVID-19 Vaccination Requirements
Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.
This advert closes on Wednesday 13 Nov 2024
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to
Disability Confident.
